Information Technology provides diverse services and support options for students, faculty, staff, and the community at Ashoka University and provides customer-focused technological support, resources, and innovative solutions in alignment with academic, research, and administrative goals. IT Department oversees the entire university network, including wireless access in housing and across campus, phone systems, and a wide range of academic and administrative technology resources and systems used across the university. IT Infra maintains and supports centrally managed classrooms, conference room technology and computer labs.
In addition to campus technology, IT also manages major systems and resources including the following, among others:
Ashoka AMS portal is an online system that enables automation and streamlining of all the academic activities of the university that has been developed internally by IT Systems team. Universities follow the best standards and build a repository of academic records and online learning resources. The system automates various academic processes of the university and enhances the efficiency of the users by saving time and effort involved in manual processes. Key features of the AMS portal are listed below;
- Course management
- Student record management
- Faculty management
- Online class management
- Administration management
myAshoka is an online system that hosts non-academic activities, the system automates various processes across different departments. This system is integrated with the AMS portal to check resource engagement and availability, also the system provides detailed analysis. Key features of this portal are listed below;
- Residence life management
- Financial Aid
- Payment and finance management
- Email communication service
- User Management
Ashoka university’s HRMS (Human resources management system) portal is used to manage employee details and related processes. HR department and staff are the primary users where all the information about an employee including leave and attendance resides.
Ashoka Apply is an online application portal, this portal maintains applications for various programs at Ashoka university. Apply portal is the end-to-end solution that takes care of the whole selection process for an applicant, it also provides strong analytics for the management to make a decision. The key features of this application are as follows;
- Applicant Registration & Admission Form
- Application Review and selection process
- Centralize Communication
- Lead v/s Application analytics
POS (Point of Sale) is a combination of hardware machines and software applications that are used in the Dining area of Ashoka university. This system is used by the Dining Team to provide food coupons to the student, staff, and guests at the Ashoka Campus.
Portal is an online learning platform where students and working professionals can take online courses and enhance their learning skills. This platform provides an automated system where users can take up the course through self-learning methods. During the course, the coordinator can review the learner’s performance at any stage of the course. Key features of this system are as follows;
- Self-learning enrollment
- Course admin control on user and content management
The Ashoka University Institutional Review Board (IRB) is responsible for ensuring that research involving human participants is conducted in accordance with globally recognized standards of research ethics and principles. This portal provides the application process and review methodology for Research reviewers with external subject specialists. Key areas of this portal are as follows;
- Application form
- Application Review
- Manage Review board committee
Moodle implementation at Ashoka University is a learning platform designed to provide educators, administrators, and learners with a single robust, secure and integrated system to create an online learning environment for the academic program. This platform is used to get the student performance based on the internal assessment and peer review. Faculty members have access to know the real-time performance of individual students.
- Online Learning
- Assessment
- Student Monitoring and evaluation
Ashoka Zoom platform is an online and mobile meeting solution that combines real-time chat, content sharing, and video in an easy-to-use interface to enhance teaching and learning. It integrates with the University’s Academic Management System (AMS) to facilitate remote teaching and learning. This platform is also used for official Meetings, webinars, and seminars to organize remote events at Ashoka university. The key feature of this system is mentioned below;
- Virtual Classroom
- Recordings of Classroom
- Event Management
- Live and Auto Transcript
- Integrated with AMS
Workspace is a cloud-based Package of productivity and collaboration tools. It brings together popular Google apps, such as Gmail, Drive, Classroom, Meet, Calendar, and Docs, into a single integrated space.
Most of the applications including myAshoka and AMS use Google single sign-on service for authentication along with Multifactor authentication that increased the level of protection and security. Core services of Google workspace are listed below;
- Gmail
- Google Doc
- Meet
- Calendar
- G-Drive
- Classroom
Ashoka Email services are a part of G-suite, that enables users to communicate with internal as well as external communities. Email services are accessible with Google credentials, and multifactor authentication to provide a secure environment, to access it on Mobile, tablet, and desktop.
- Email communication
- Manage Calendar
- Essential usage of G-suit applications
The University’s Office 365 licensing agreement with Microsoft also includes the installation of Office 2016. Office 2016 is a suite of desktop/laptop PC productivity applications that include Microsoft Word, Excel, Access, and PowerPoint. Microsoft markets this access commercially as Office 365. Office 365 features online versions of recognized Microsoft applications, One terabyte of cloud file storage space on one drive.
- Outlook
- SharePoint
- One Drive
- Calendar
- Power BI
- Power automate
Ashoka University uses the Zoom platform for web conferencing, Zoom is an online and mobile meeting solution that combines real-time chat, content sharing, and video in an easy-to-use interface to enrich the Ashoka community. This platform is integrated with the Ashoka email server to get a single sign-on feature. Zoom platform provides the zoom room as the on-site control system and integrated equipment for controlling, sharing, and displaying the Zoom meeting. key features of this platform are listed below;
- Zoom room
- Content sharing
- Transcript
- Recording sessions
- Zoom security
- Integration with another platform